Video Task Manager

How to add the Video Task Manager feature, which gives an admin the ability to attach a list of tasks to a video that a user can check off

Tim Tietz avatar
Written by Tim Tietz
Updated over a week ago

The Video Task Manager is quite useful both as a dynamic to-do list or as a learning aid. A user can use these task markers to jump to a specific segment of a video that covers a task of interest. This plugin also provides the ability for the user to set reminders and take notes for each task.

What is the Video Task Manager Feature?

The Video Task Manager is a great feature that provides video content in a fashion that can be organized as a to do list while acting as a learning aid. Videos in this feature include but are not limited to; a dynamic todo list type functionality, bookmarking & notetaking on specific videos or timestamps, and the ability for users to jump to pertinent tasks as well as share or favorite them.

What are some use cases of Video Task Manager?

  • You provide online classes and you want a mobile solution that will allow your students to take notes on the lessons

  • You’re working on multiple pitches for your company and would like co-workers opinions

  • You have a series of devotionals that you’d like to charge people for via in-app purchases

  • A personal fitness app that you’d like users to check off certain workouts or routines

What are the Video Task Manager Features primary functions and what are the steps to accomplish them?

The Video task Manager Feature was made for all types of video demonstrations in mind, including but not limited to: lectures, classes, sermons, conference presentations, workout routines, and even internal company presentations.

No we'll go over how to set up this feature. When you first add an instance of the Video Task Manager Plugin, it will be empty. To add a video to this feature, you'll first need to setup your Google API key.

Setup an API Key

Follow these steps to setup an API key:

  1. See How to setup for Google API Integration and Obtain Your API key for instructions on how to set up your Google API key. Here is an example of a video URL:

  2. It’s important to use the full video URL—not the shortened URL.

  3. After obtaining the API key, navigate to the API keys option on the settings dropdown, paste your key into the Google API Key field, and click Save.

  4. It is best to use secure websites (https). Some operating systems require it.

Auto Enlist

You'll want to decide whether to Auto-Enlist all users or keep this restricted to certain users. To automatically provide users with access to this feature, click the Auto enlist all users toggle at the very top of the page. If you’d rather restrict usage of this feature to users with specific tags, enter those tags in the Only allow users with the following tags field.

Adding the Video URL

Paste the URL (link) of your video into the Video URL field, then click the Validate button to ensure that the system recognizes the link.

Create a Task List

In this section, you can create a list of tasks for the user to complete while watching the video.

Take Action When List is Completed: Optionally, click the Take Action When List is Completed toggle so that it turns green and reveals the Action > Add button. Click this button and—in the popup window—configure the action that you want to occur when the user completes the entire task list.

Follow these steps to create the task list:

  1. Enter a Task Description, which can be thought of as the title for the timestamp.

  2. In the Timestamp field, use the small arrows to specify the point in the video timeline at which you want the task to appear.

  3. Click the Add button.

Repeat the steps above to add more tasks.

Task List Completion Message

In this section, add a congratulatory message for users who complete the Task List.

Click the Enable Message toggle so that it turns green and reveals the editor. Enter your message and use the toolbar to format the message, then click the Save button.


You can require that a user must login to use this feature. By requiring a login, a user must first create an account to access this feature. Optionally, you can restrict access only to users that have specific. See User Management and Tagging article for more information.


With tagging, a tag is applied to any user that opens this feature in your app. In the User Management page, you can see a list of each time a tag has been applied to each user. Tagging can be useful in hiding and showing content—or sending custom push notifications to various user segments. See the User Management article for more information.

What are some Pro Tips you should know about to take your app to the next level?

Having worked with apps for years, we’ve learned a thing or two. So, to both help your app stand out and accomplish your primary goals, here are some tips you should consider.

Pro Tip 1: Make sure your API Key is setup correctly

If the API Key is setup incorrectly, this may cause the video to not load properly

Pro Tip 2: Encourage Users to utilize the bookmarks, notes, and share functionality!

With the ability to bookmark, take notes, and share certain points in the video, this feature can provide a great wealth of functionality for your users.

Pro Tip 3: Be creative with how you use the Video Task Manager feature

The Video Task Manager feature is more versatile than one might initially think. We encourage you to come up with creative ways of using it outside of for seminars or lectures. Just as an example, we have some apps sell premium content such as devotionals using the Seminar and Lecture Notes feature and in-app purchases. There’s a lot of great possibilities for the feature!

In addition to this article, we recommend checking out the following related articles so that you have a better insight into how to use the system to its fullest advantage:

Still have questions? No problem! Reach out to us and we’d be happy to help :)

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